The By-laws as amended in 2010.
By-laws of the West Sound Beekeepers Association
ARTICLE I - NAME
The name of this organization shall be West Sound Beekeepers Association,
This Association is not for the profit of any individual member. It is
reserved that this Association may be incorporated within the State of
Washington and apply for its Internal Revenue Service designation as a non-profit organization.
ARTICLE II - PURPOSE
The purposes of WSBA are to assist its members, other members in the
community interested in bees, and the public at large with a continuing education
in the art and science of beekeeping. Specifically, to assist its members and
others interested in bees with their beekeeping problems; to provide those
interested in bees an opportunity to meet and discuss their problems; and to
cooperate with the Washington State University Extension Service, other
Universities, the Washington State Department of Agriculture, and the
Washington State Beekeepers Association to disseminate the latest beekeeping
ARTICLE III - MEMBERSHIP AND DUES
Section 1 - Membership
in WSBA may be open to all persons interested in bees
and beekeeping, upon payment of annual dues . Members are expected to be
upstanding members of the community at large and to contribute to the
Association. The membership year shall be from January 1 through December
31. New members joining after October 1 shall be considered paid up members
for the following calendar year. The amount of the annual dues shall be
established by the Board of Trustees. Dues include a fee for Associate
Membership in the Washington State Beekeepers Association.
Section 2 - The State Entomologist; the Director of the Washington State
Department of Agriculture; the Chief Apiary Inspector; and the County
Agricultural Extension Agent may be ex-officio members and pay no dues and
have no voting privileges.
Section 3 - Any member may be terminated from WSBA for inappropriate, illegal,
unethical, or unattractive behavior by a two-thirds majority vote by the members
of the Association after open discussion.
ARTICLE IV - CONDUCT OF BUSINESS
The business affairs of WSBA shall be conducted by the Board of Trustees and
officers. No officer, Trustee or member of WSBA shall receive any remuneration
for services rendered directly or indirectly in any capacity to the Association
unless authorized after discussion by affirmative vote of a simple majority of all
the members of the Association. Any conflict of interest shall be discussed and
resolved in front of the membership of the Association.
ARTICLE V - OFFICERS AND DIRECTORS
Section 1 - The elected officers of WSBA shall be a President, Vice President,
Secretary and Treasurer upon a majority vote of the Association members. Any two positions may be combined.
Section 2 - Officers shall serve for a (1) year period and may be elected to serve
not more than three (3) successive terms in any one position, after which officers
may be reelected after retirement of one year. There is no term limit for the
position of treasurer. All officers shall be members of the Board of Trustees.
Officers shall attend more than one half of all Board and regular Association
meetings, or they may be removed by action of the Board.
ARTICLE VI - DUTIES OF OFFICERS
Section 1 - The President shall preside over all Association meetings and
meetings of the Board of Trustees; call special meetings as deemed fit; perform
all acts and duties required of an executive and presiding officer, including the
appointment of any committees required for the proper function of the
Section 2 - The Vice President shall assume the duties of the President in his/her
absence, and assist the President as necessary.
Section 3 - The Secretary shall keep a permanent record of all official meetings
of WSBA; report official Association activities to the membership; and perform
other duties as requested by the Association.
Section 4 - The Treasurer shall receive and disburse all funds honestly and
efficiently; maintain accurate records of the Association's checking account; keep
complete and accurate account of all financial transactions after appropriate
approval by the officers/Association and keep records of paid members. The
Treasurer shall deliver complete books documenting all financial transactions to
her/his successor in office.
ARTICLE VII - MEETINGS
Section 1 - Meetings of the general membership shall be held at an established
place and time no less than quarterly. The Association shall invite the general
public to these meetings, and it shall be the responsibility of the officers or their
delegates to ensure appropriate notice to the public so that they may attend.
Section 2 - Every October there will be an Annual meeting in order to conduct the
business of electing new officers, approving a budget as presented by the Board,
making changes to the Bylaws if needed, and other business as deemed
appropriate by the Board.
Section 3 - There is no need for a quorum at any regular or Annual meeting of
the Association. Decisions will be made by a simple majority vote of members
present at any meeting. There will be no proxies for those who are not present.
Business will be conducted following Robertís Rules of Order.
ARTICLE VIII - FINANCES
Section 1 - An audit committee shall be selected by the Board of Trustees and
shall perform an internal audit on an annual basis, prior to the Annual meeting. A
report from the auditing committee shall be made to the membership at large
during the Annual meeting.
Section 2 - No indebtedness shall be incurred by any officer, committee member
or any other member of this Association on behalf of WSBA except as authorized
by the Association or the Board of Trustees.
Section 3 - WSBA dues and monies in excess of immediate operating expenses
shall be placed into an account to accumulate interest.
Section 4 - If WSBA ceases to exist at some future time, funds and assets of
record shall be disbursed to Washington State University with the objective and
intent that these funds and assets be used for the benefit of the art and science
ARTICLE IX - COMMITTEES
Section 1 - The Board of Trustees shall appoint such committees, task forces
and/or agents as may be necessary and proper for the conduct of the affairs of
WSBA. Power to appoint and/or remove them may be delegated by the Board of
Trustees to the President of this association.
Section 2 - The President shall elect to serve as, or shall appoint, a public
information officer who will respond to inquiries from the public and will be
available to the media to respond to any questions.
ARTICLE X - TRUSTEES
Section 1 - Number - The business affairs of this association shall be managed
by a Board of Trustees (the "Board"), consisting of seven (7) to nine (9)
members. Three Trustees are at large, serving for a term of 2 years and one of
the three is elected at each Annual Meeting. The current officers, past president,
and newsletter editor shall be voting members of the Board. The Board may elect
honorary trustees for life who shall have full voting rights. Their presence or
absence, however, shall not affect the constitution of a quorum.
Section 2 - Term - At each annual meeting, the members shall elect one of the
trustees, who shall serve as trustee for a period of two years, or until their
successors are elected, so that the term of office of one of the Board shall expire
each year. The term of the immediate past president, who automatically
becomes a member of the Board, shall be a period of one year.
Section 3 - Chairman and Secretary - The president of this association shall be
the Chairman of the Board and the secretary of this association shall act as the
Secretary of the Board.
Section 4 - Qualification - Only active members of the Association who are in
good standing may be Trustees. Trustees shall attend more than half of the
meetings of the Board and of the Association, or they may be removed by the
Board. Vacancies of the Board may be filled for the remainder of the term by
election by the remaining members of the Board.
Section 5 - Meetings - Regular meetings of the Board shall be held at such time
and place as shall be determined by the president, no less than two (2) times a
year. Special meetings of the Board may be held without notice to the
association membership at such time and place as shall be determined by the
The vice-president of this association shall call a meeting of the Board in case
the president is absent and provided seven members of the Board have certified
their wish for such a meeting. The vice-president
shall then preside at that meeting only.
Section 5-A - Special Rules of Order - Electronic Meetings
RCW 24.03.090 (quorum requirements) is hereby adopted by reference.
The President may use email as a "special meeting" to conduct Board
business in lieu of an actual meeting of the members, PROVIDED;
A. The members shall confirm receipt of email
notice of meeting within 2 days. Those who have not responded shall be contacted by the President
by telephone by the 3rd day to alert them to incoming email relating to Board business, and
B. The President shall state the closing day for discussion and the vote
day in the original message to members, and
C. All discussion messages among members are sent simultaneously to
all members, and
D. At least 3 days are allowed for discussion among members by email
before voting, and
E. A final day is allotted to voting on a question following the discussion
F. The tally of votes and final decision is announced by the President the
day following the vote day and immediately conveyed to all members of
G. Any member may, during the discussion period, request that the
business under consideration be tabled until the next general meeting with
a minimum total of 5 votes to make it so.
Section 6 Quorum, Decisions and Rules - At any meeting of the Board a
majority of the trustees shall constitute a quorum for the transaction of business,
except that the presence or absence of honorary trustees shall not be taken into
consideration when determining whether a quorum is present. Decisions will be
made by a simple majority vote of members present at any meeting. There will
be no proxies for those who are not present. Business will be conducted
following Robertís Rules of Order.
Section 7 - Duties - The Board shall have the power and authority over the affairs
of this association, shall conduct all important business of this association, and
shall oversee all expenditures. Each year the Board approves a budget, offered
by the current President, which it will present at the Annual meeting for approval
by the membership. Expenditures approved in the budget do not need reapproval.
The President may spend up to $100.00 without prior Board approval.
Section 8 Any Trustee may lay on the table any motion made on the floor of a
membership meeting until such time as the Board can discuss the subject.
ARTICLE XI - AMENDMENTS
The bylaws may be altered, amended, added to or repealed by a twothirds
vote of the Trustees present at any regular meeting of the Board, provided a notice of
such change or changes shall be sent by last known email address to every
trustee at least ten days in advance of such meeting.
The ByLaws adopted September 19, 1997, and amended on April 21, 2010 at
the Annual meeting held at Silverdale, Washington.